When I was planning Mammoth’s pre-order campaign, I read several blog posts from other writers (like Eric Smith and Rachel Lynn Solomon) discussing campaigns they’ve run. Those posts were incredibly helpful, and since I learned a lot while organizing my campaign, I decided to do a write-up of my own. Maybe it’ll help someone else.
This won’t be short. Grab a snack. Dig in. (HAHAA YES I AM STILL MAKING PALEONTOLOGY REFERENCES I WILL NEVER STOP)
First of all, is it pre-order or preorder? I prefer pre-order.
A pre-order campaign is a way to reward people who order your book before its release date. Pre-orders are important. I’m no publishing expert, but from what I understand, a boost in early sales numbers looks good to your publisher and can influence other sales. If early demand for your book is high, more bookstores and sellers are likely to stock it. You want people to pre-order your book, and with so many amazing books coming out these days, it’s not getting any easier to get buyers to commit to yours, especially when it won’t launch for a month or more. I appreciated every pre-order Mammoth got, and I wanted to show that appreciation.
Pre-order campaigns are as complicated as you make them, but they’re always more complicated than you’d expect. Decide how much time you can realistically put into your campaign, and have a budget in mind. Whatever you think it’ll cost, increase that by at least 50%. It will cost more than you expect, and it’s better to have a surplus than to run out of money.
If the campaign is your idea, go for it. If it’s something your publisher is pushing for, ask them to cover at least some of the costs. Heck, ask either way, just in case. You never know.
Your budget isn’t just for the swag itself. It’s also for any related packaging costs, as well as postage. SO MUCH POSTAGE. Keep postage in mind when figuring out what kind of swag you want to include–flat items like stickers and bookmarks are so much easier and cheaper than bulkier items to ship. Research the rates, especially if you want your campaign to be international.
And if you don’t have a lot of experience with packing and shipping, keep things EVEN MORE simple. I ran an Etsy store for nine years and shipped something like five thousand little stuffed monsters all over the world, and that experience came in really handy. So did a lot of leftover supplies I’ve held onto. I would’ve floundered otherwise.
For Mammoth’s campaign, I set up a separate email account for people to submit their pre-order proof (usually a screen grab of their order confirmation). Keeping the requests in an account of their own, rather than having them get lost in the vast caverns of my main Gmail accounts, was really helpful. Some campaigns have web forms instead of email, so that’s another option.
I designed my own bookmarks, stickers, bookplates and postcards, basing most of them around the fossil-heart design from the cover. The additional sketches are my own. I’m not a professional graphic designer, but I have a lot of experience designing promo items, and I think I did okay. If you’re not comfortable doing that yourself, and it’s not something your publisher is doing for you, don’t forget to figure the cost of hiring a designer into your budget.
(Yes, one of my stickers features my cat, Gatsby. It’s a long story. He’s an honorary smilodon.)
I got most of those items printed through GotPrint.com. The quality was great and the turnaround time was very reasonable.
I also created paleontology-themed keychains, which I assembled by hand. I used to help my dad with his hobby of importing jewelry and related components, so I knew how to source the charms, and I put together a hundred keychains while watching a movie. The cost was well under a dollar per keychain, not including my time.
I also wanted to do a run of enamel pins, but that was out of my budget, so I used my button press (a professional model by Tecre–it’s an absolute beast and I love it so much) to make sets of one-inch pins. I had the press and a ton of supplies left over from my Etsy days, so the cost per button was extremely low. They took a considerable amount of time to assemble, but I kind of love doing mindless work while watching Netflix.
Since not all of my items were flat, I didn’t want to risk shipping them in normal envelopes. My go-to choice in my Etsy days was padded envelopes, but those don’t offer protection for flat items like bookmarks. For the campaign, I bought rigid mailers in bulk. (I’m not linking my source because their politics are absolute garbage and I’m searching for an alternative.) The mailers protected the flat items while having just enough room for keychains and buttons.
I packed the mailers assembly-line style. First I packaged the buttons and keychains in their little baggies. Then I wrote my thank-yous on the postcards. Then I counted out how many of each item I needed, and I sorted the items into individual piles. Each pile went into an envelope. Then I went down my pre-order list and plugged each address into Endicia, and printed the postage.
I used USPS to mail everything. Because the mailers were rigid and not uniformly flat, I paid package shipping rates. (I miiiiight have been able to get away with paying for a cheaper option, but I didn’t want anyone receiving a postage-due envelope because some postal employee somewhere got overzealous.) Again, my Etsy background came in handy–I still have the Endicia account and the Dymo label printer I used back then, and the resulting discount saved me about a dollar per envelope (and I printed my postage from home, so I didn’t need to stand in line at the post office).
I also set limits. International shipping costs have gotten increasingly bogus*, so I only offered flat swag that could go in a normal envelope to anyone who pre-ordered from outside the US. I felt kind of rotten about this, but I tried to keep it as fair as possible without maxing out my credit card in the process. I also limited the keychains and buttons to the first 75 US pre-orders. In the end, I didn’t hit that limit, but I’m glad I had it in place. There are so many unknowns to consider in terms of potential results. I know of campaigns that have gotten less than 50 requests, and campaigns that have gotten more than 500. That’s a big difference in terms of cost and time.
Also, consider the environmental aspect of all this. Envelopes, any additional packaging materials, the swag itself . . . It adds up. Consider using recycled and recyclable supplies. You can avoid this aspect by offering digital bonus items (I gave people who pre-ordered Mammoth early access to a companion short story and a “fashion field guide” from Natalie’s blog).
There’s also the aspect of fairness. Not everyone can afford to pre-order books, so if you can have an option for those who request the book at their local library (which is also really helpful!), it’s a cool thing to do. Digital bonus items are great for this, as is flat swag if you can afford the postage.
So was it worth it? I mean . . . probably not? Getting the word out without constantly spamming my social media was so hard. But I heard from several people who weren’t aware of Mammoth before they found the campaign, and who then pre-ordered because of the campaign, so there’s that. Plus, I had so much fun putting it together. Like I said earlier, I can happily spend an afternoon bingeing Netflix while doing mindless work. It made me miss my Etsy days. Plus, now I hand out the leftover swag at local events, so it still helps me promote Mammoth.
(I even considered starting a side hustle doing pre-order campaign packages for other writers, but I’m not sure I could get the cost down enough to make it worth it while still covering my time. But maybe. It could be an interesting project for 2019. Have I mentioned how much I enjoy all this?)
The one element I think wasn’t worth it was the sweepstakes. I offered two prize packs within the US and one for international pre-orders (again, because of shipping). I don’t think they got much attention or encouraged anyone to order, and they were costly to ship. Plus, there are so many rules and legalities to consider. On the other hand, the winners have been SO HAPPY, and I’m a people pleaser, so that element worked well for me.
Would I do another campaign? Probably. I’d skip the sweepstakes aspect, and unless I came up with an irresistible idea, I’d consider sticking with flat swag to make mailing cheaper and easier. For example, I’d love to hire an artist to create character portraits for trading cards or small art prints. I also really like the idea of digital bonus content, especially from an environmental aspect, but I don’t know if that’s tempting enough to generate any pre-orders.
One last thing: Sadly, there are ways to fake order confirmations, and some people will go through a lot of fuss to get something for free, even if they have no interest in actually ordering your book. If you run a campaign, keep an eye out for anything that looks fishy.
I think that’s about it! Sorry for the length, but I really did learn so much, and there’s a lot to consider if you’re thinking of running a campaign yourself. Feel free to ask questions in the comments!
November is SO FAR AWAY. If you’d like an early preview of Mammoth, 
Jill Baguchinsky 